Privacy Policy

Placement Hub USA is a brand of Asquare (“we”, “us”). This policy explains what personal information we collect through this website and the Placement Hub USA dashboard, why, who helps us handle it, how long we keep it, and the choices you have. We do not sell your personal information.

What we collect

• When you contact us: your name, email address, phone number, work authorization status and your message.
• When you create a free dashboard account: your name, email address, a password (stored only as a one-way hash), your degree, your work authorization status and your graduation month, plus your answers to the optional email-updates box and the date you accepted our terms.
• What you add to your dashboard: profile details (phone, school, target roles and locations, salary expectation, LinkedIn and portfolio links, whether you need visa sponsorship), your EAD start and end dates and the jobs you record for the OPT unemployment estimate, and the job applications you track, with their notes, timeline and the contacts you add (for example a recruiter's name, LinkedIn page and email).
• If you become a client, also: the resume versions and cover letters we prepare with you, screenshots showing an application was submitted, the applications we send in your name, your interview preparation sessions and our feedback, the to-dos we give you, the fees you agreed and their payment status, and the emails in the job-search Gmail account we set up for your search (see below).
• Automatically: your IP address, to limit repeated attempts at signing in, signing up and searching; and, where analytics is switched on, the pages you visit (see “Cookies and analytics”).

Sensitive information. Your work authorization status and EAD dates are information about your immigration status, which California law treats as sensitive personal information. We use it only to provide what you asked for: to show your OPT dates and estimates, to check whether an employer fits your status, and to run your job search. We do not use it to infer anything else about you, and we never sell or share it for advertising. We do not store immigration documents such as passports, I-20s or EAD cards.

How we use it

• to provide your dashboard and its tools, and to answer your enquiries;
• for clients, to deliver the program: searching for roles, sending applications in your name, contacting recruiters, preparing you for interviews and keeping your dashboard up to date;
• to send the emails the service needs: confirming your address, password resets, invitations, and, for clients, notices that something new is on your dashboard and a weekly summary. These emails never contain company names, roles, dates, pay or immigration details;
• to send you news about our services, only if you ticked the box for it. You can untick it in your profile at any time;
• to keep the service secure and prevent abuse.

The job-search Gmail account (clients)

For clients, we create a Gmail account in your name that we use to send applications and receive replies. With your agreement, we connect it to your dashboard through Google, so that replies from employers appear there. To do that we ask Google for permission to read and label that mailbox. We never delete email in it, and we never send email from it without you having agreed to the program.

We store only job-related emails, and only their sender, subject, date and a short preview. The full message and any attachments are fetched from Gmail when you or our team open them, and are not stored by us. Job alerts and newsletters are skipped. Emails are sorted by fixed rules on our own servers; no email text is sent to any artificial-intelligence service. The connection is protected by an encrypted key that our staff cannot read, and it is revoked when the account is disconnected or deleted.

Placement Hub USA's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Signing in with Google

If you choose “Continue with Google”, Google tells us your name, your email address and that Google has confirmed it, plus an account identifier we use to recognise you next time. We ask for nothing else: not your contacts, files, calendar or your personal Gmail. You can remove our access in your Google account's security settings; your dashboard account stays, and you can log in with your email instead.

Who else handles your information

We use these service providers, each only for the job listed, under their own privacy and security terms:

• Hostinger runs the website and dashboard, on servers in the United States.
• Supabase stores the database and your documents, in the United States (Ohio).
• Resend sends our emails.
• Google, for “Continue with Google” and the job-search Gmail connection.
• Cloudflare checks forms for spam (Turnstile).
• Calendly runs the booking calendar on our contact page, and collects what you enter when you book.
• PostHog provides website analytics, where switched on.

Members of our team work from India and view your information there in order to provide the service. We share your resume with a prospective employer only as part of an application you have agreed to. We may disclose information if the law requires it, or to protect our rights or someone's safety. If our business is sold or reorganised, your information may pass to the new owner under this policy.

Cookies and analytics

We use cookies that the dashboard needs: one that keeps you logged in (for up to 7 days), and short-lived ones used during sign-in with Google. Cloudflare and Calendly may set their own cookies when their features load. Where analytics is switched on, PostHog sets cookies and records page addresses and interaction counts so we can see how the site is used. Automatic form capture is disabled, and we never send your name, email address, phone number, work authorization status or message text to any analytics provider. We do not use advertising cookies.

How long we keep it

• Free accounts are deleted after 12 months without a login, with everything in them. We email you 30 days before; logging in keeps the account.
• Client accounts are kept while you are a client, and deleted 24 months after the account is closed, with everything in them (applications, documents and stored emails). Records our business must keep for tax and accounting, such as invoices, are kept separately for as long as the law requires.
• Enquiries sent through our contact form are kept for up to 24 months.

You can delete a free account yourself at any time from your profile, and it is deleted straight away. You can also download your data from your dashboard as a spreadsheet. To close a client account or ask for deletion sooner, contact us by emailing hello@placementhubusa.com.

Your rights

Depending on where you live, you may have the right to know what personal information we hold about you and how we use it, to get a copy, to correct it, to delete it, and to opt out of its sale or sharing for advertising (we do neither). California residents also have the right to limit the use of sensitive personal information; we already use it only to provide the service. We will not treat you differently for exercising these rights. To make a request, contact us by emailing hello@placementhubusa.com. We will need to confirm your identity, usually by replying from the email address on your account.

Security

Passwords are stored only as one-way hashes. Connections to the site and between our systems are encrypted. Your documents are kept in private storage and can be opened only by you and our team after logging in. Access inside our team is limited to the people who need it. No system is perfectly secure; if a breach affects your information, we will tell you as the law requires.

Children

The service is for adults. We do not knowingly collect information from anyone under 18.

Changes to this policy

We will update this page when what we do changes, and change the date at the top. For significant changes, we will email account holders before they take effect.

Contact

Placement Hub USA, a brand of Asquare, hello@placementhubusa.com, +1 (302) 702-3006.